SharePoint Services

Windows SharePoint Services is a versatile technology that organizations and business units of all sizes can use to increase the efficiency of business processes and improve team productivity. With tools for collaboration that help people stay connected across organizational and geographic boundaries, Windows SharePoint Services gives people access to information they need.

Sites based on Windows SharePoint Services, called SharePoint sites, take file storage to a new level, providing communities for team collaboration that make it possible for users to collaborate on documents, tasks, and events, and make it easier for them to share contacts and other information. Windows SharePoint Services enables managers of teams and sites to manage site content and user activity easily.

Built on Windows Server 2003, Windows SharePoint Services also provides a foundation platform for building Web-based business applications that can flex and scale easily to meet the changing and growing needs of your business.

 

Companyweb – The intranet for your company

What would you do with an internal website for your team?

Small Business Server is bundled with big time software as well as big ideas. One is SharePoint, a web collaboration platform (intranet) for companies, teams, offices, sales people, management and just about every group of people that has the ability to use an internet browser. The built in SharePoint solution in SBS 2008 is named Companyweb.

What is Companyweb?… a team web site enabling people to work together on the web. With Companyweb, you can work as a group to:

 

  • share ideas
  • share documents
  • collaborate
  • schedule tasks
  • manage projects
  • retain marketing data, customer data, sales data
  • share contact data
  • and just about anything else you choose

The SharePoint platform (which Companyweb is built on) is extensible. This means you can change it, expand it and grow it. Companyweb is great for building up and keeping information that your staff, salespeople and employees need regularly. Growing the information you use regularly into a useful web based platform allows people to store information that one person may commonly go to another person to get. Instead of this repetitive practice, you keep it, upload it, or write in Companyweb and simplify access for everyone. This saves time and money and that’s great for the bottom line.

Companyweb can even reduce the number of knocks on the boss’ door by answering simple questions and meeting needs online. Your employees simply use their browser and Companyweb provides the solutions from the data you provide.

 

SharePoint Sites

What is a site?

A Web site is a group of related Web pages that is hosted by an HTTP server on the World Wide Web or on an intranet site. Most Web sites have a home page as their starting point. The home page is interconnected with other pages by using hyperlinks. You can use top-level sites (top-level site: A Web site at the top of the hierarchy in a site collection, from which you can manage site collection features.

 

SharePoint Workspaces

What is a workspace?

A workspace is a unique Web site that you create, that provides team members with tools and services for either collaboration on documents or for resources relevant to meetings. A workspace can contain lists of information, such as related documents, team members, and links.

Windows SharePoint Services allows you to create the following workspace sites:

 

  • Document Workspace
  • Basic Meeting Workspace
  • Blank Meeting Workspace
  • Decision Meeting Workspace
  • Social Meeting Workspace
  • Multipage Meeting Workspace

 

Other site templates

Windows SharePoint Services provides the following collaboration templates that you can use when creating a new site:

 

  • Team Site – This template creates a site that teams can use to create, organize, and share information. It includes a Document Library, and basic lists, such as Announcements, Calendar, Contacts, and Quick Links.
  • Blank Site – This template creates a Web site with a blank home page that you can customize with a browser or a Windows SharePoint services-compatible Web design program by adding interactive lists and other features.
  • Wiki Site – This template creates a site where you can quickly and easily add, edit, and link Web pages.
  • Blog – This template creates a site that you can use to post information and to allow others to comment on it.

 

Versioning Overview

When versions are tracked for lists or libraries, revisions to the items or files and their properties are stored. This enables you to better manage content as it is revised and even to restore a previous version – for example, if you make a mistake in the current version. Versioning is especially helpful when several people work together on projects, or when information goes through several stages of development and review.

Versioning is available for list items in all default list types – including calendars, issue tracking lists, and custom lists – and for all file types that can be stored in libraries – including Web Part Pages.

You can use versioning to do the following:

 

  • Record a version history – When versioning is enabled, you can see when an item or file was changed and who changed it. You can also see when properties, or information about the file, were changed. For example, if someone changes the due date of a list item, that information appears in the version history. For files, you also see comments that people include about their changes.
  • Restore a previous version as your current version – Did you make a mistake in a current version? Or perhaps you need to restore part of a document that you deleted. You can easily replace your current version with a previous version. Your current version then becomes part of the version history.
  • View a previous version – You can view a previous version – for example, to refer to a previous guideline – without overwriting your current version.